By-Laws updated 2017

BYLAWS OF THE BATTLE GROUND ART ALLIANCE

 

December 30, 2001

Revised March 26, 2006; Revised 2009; Revised August 2011; Revised June 2017

 

 

ARTICLE 1. NAME

 

Section 1. The name of the organization shall be Battle Ground Art Alliance.

 

 

ARTICLE 2. PURPOSE

 

Section 1. The purpose of the Alliance is to support and encourage artists in our community and to increase public awareness of the arts.

 

Section 2. The Alliance is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

 

 

ARTICLE 3. MEMBERSHIP

 

Section 1. The Alliance shall be composed of active members and patrons.

 

Section 2. Active members have full voting privileges, are eligible to serve in all offices, and participate in exhibitions. Active members must pay their annual dues and actively participate in the Alliance.

 

Section 3. A patron is any person, company, or organization that annually supports the Alliance with finances or by gifts-in-kind.

 

Section 4. The minimum age for membership is 18.

 

Section 5. The image of the Alliance is reflected by the conduct of its individual members. Complaints about misconduct of any member that affects the welfare of the Alliance as a whole will be accepted only in writing to the board. Personal complaints or criticism should not be aired in open meetings. The board will hold separate meetings with each party involved and each party shall be given the opportunity of a full hearing. If the facts support the complaint, a formal letter of reprimand will be issued. A second occurrence will call for automatic expulsion from membership in the Alliance.

 

 

ARTICLE 4. DUES

 

Section l. Dues shall be set by the board and may be reviewed annually.

 

Section 2. Dues are by the calendar year and are due January thirty-first to maintain membership.

 

 

ARTICLE 5.  MEETINGS

 

Section 1. Special meetings shall be convened by order of the president. There will be made reasonable effort to notify all members not less than seventy-two (72) hours prior to the meeting.

 

Section 2. Each active member shall be entitled to one vote on any matter brought before the membership. Absent members shall not be entitled.

 

Section 3. Those active members present at any meeting of the membership shall constitute a quorum for that meeting. Unless otherwise stated in these bylaws, adoption of any matter voted on requires the approval of a majority of votes cast.

 

 

ARTICLE 6. MANAGEMENT

 

Section 1. The board shall manage the business affairs of this Alliance.

 

Section 2. The board shall consist of the president, vice president, secretary, treasurer, membership secretary, and publicity secretary. One or more members at large may be appointed as the board determines need.

 

Section 3. The term of office of each board member shall begin in January and run two calendar years. In September of every year, the board will select a nominating committee of three members who will submit to the board names of at least one consenting candidate for each open board position. In odd years these positions are president, treasurer and membership secretary. In even years these are vice president, secretary and publicity secretary. Active members may also submit names of consenting candidates to the board. The board will present a ballot to the active members at least a week prior to the October meeting, at which the active members shall elect those to serve on the board.

 

Section 4. Board meetings shall be set at the discretion of the president with not less than seventy-two (72) hour notification. A simple majority shall constitute a quorum for the transaction of business at any board meeting.

 

Section 5. Any board member may be removed from office by a two-thirds vote of the board. Notice of the proposed removal of a board member must be given to such board member not less than seventy-two (72) hours prior to the date of the meeting at which such removal is to be voted upon. Such notice to the board member must state the cause for the proposed removal.

 

Section 6. Absence from two (2) consecutive board meetings or three board meetings within a calendar year shall be due cause for removal of a member.

 

Section 7. If a vacancy occurs on the board, the remaining members of the board shall appoint an active member to finish out that term.

 

 

ARTICLE 7. DUTIES OF OFFICERS

 

Section 1. President. The president is the face of the Alliance to the community at large and represents the Alliance at civic and business events. The president also executes or assigns to the appropriate board members all instruments in its behalf, presides at all meetings of the board, calls such meetings of the membership as shall be deemed necessary, and performs such other duties usually inherent to such office.

 

Section 2. Vice president. The vice president shall act for the president in his/her absence and perform such other acts as the president may direct.

 

Section 3. Secretary. The secretary shall be responsible for the recording and publication of the minutes of all board and membership meetings.

 

Section 4. Treasurer. The treasurer shall receive and be accountable for all funds belonging to the Alliance, pay all obligations incurred by the Alliance when payment is authorized by the board, maintain bank accounts in depositories designated by the board, and render periodic financial reports. There shall be an annual audit.

 

Section 5. Membership secretary. The membership secretary shall keep the membership list current and welcome all new members. The membership secretary will add all new member information to the website, give new members a password, and instruct them in how to log into and make use of the website.

 

Section 6. Publicity secretary. The publicity secretary will be responsible for all media ads and public announcements for Alliance events, and oversee any needed updating of materials, such as the website, brochures and postcards. The publicity secretary will also be responsible for internal communication, informing active members of upcoming Alliance activities and art related activities sponsored by other entities. Committee chairmen will be responsible for giving notice of such activities to the publicity secretary.

 

Section 8. Member at large. The board may choose to add to its number one or more members at large. Such members of the board shall support the Alliance at events, attend general and board meetings and perform other duties as the president directs.

 

Section 9. Compensation. Board members shall not receive any salaries or compensation for their services, but may be allowed reimbursement for expenses incurred on behalf of the Alliance by direction of the board.

 

Section 10. Check signatures. All checks issued by the Alliance shall have two (2) signatures. Those authorized to sign shall be the president, vice president, treasurer, and others the board may designate.

 

 

ARTICLE 8. COMMITTEES

 

Section 1. The membership or the board may create committees from time to time to assist in the performance of the Alliances objectives. Committee chairmen shall supply information to the publicity secretary for communication to the active membership, other entities, or the public. Suggested committees may include Program, Spring Show, Small Events, and Social.

 

 

ARTICLE 9. AMENDMENTS

 

Section 1. These Bylaws may be amended by a majority vote of the membership present at a meeting for which notice of the proposed Bylaw amendment was an announced item on the agenda.  The proposed amendment shall be mailed or e-mailed to all active members seven (7) days prior to the meeting.